Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. Search and browse our community portals for answers to questions about your UKG products. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. Ultimately yes. To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. Discover the benefits of a one-touch solution. In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. The UKG Workforce Central Mobile Resource page is for users of the UKG Workforce Central mobile app. Non-Exempt employees will see raw punches and calculated totals of each earning type for each day on their timesheet. Watch for regular drop in sessions with Ben Kane during each time entry window. Please make sure you are on the correct screen before proceeding. How To Login with UKG Dimensions; Error: "Unable to contact server" when attempting to log into UKG Dimensions from a mobile device; . Find the product that best fits your needs. This will bring up the employees timesheet. 12. Click on the link called Request Time Off. To clock out, repeat steps 1 3. Simplify recruiting, onboarding, self-service and benefits administration. This is going to bring up this months timesheet. In departments adoptingthe web clock, employees will use their university computer to clock. You should see a small blue expansion arrow, click that. Schedule time with Ben to review topics in our. Welcome to UKG Dimensions Online Help How Can We Help? With your days selected, click the Start Request button in the top right-hand side of the screen. Head to our Support page. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. UKG Dimensions Directory Services. The message says something about a validation problem and suggests contacting the administrator. Clocking out for unpaid meal breaks is adepartment decision. We anticipate lots of change requests as employees learn to use the system. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. . UKG Dimensions; UKG Ready; Customer Experience . Under the drop down that says "Activity", you would hit "Browse". With Federated Authentication, the users password is stored in another system (called an Identity Provider or IDP). Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. Take a tour to see how you can simplify your HR processes. Departments may also allow their employees the option of using their mobile phone. 13. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. No. Will Iclock in and out for mealand break periods ? Authentication. Stay informed and put people first in all you do. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. Overtime must be authorized in advance by theemployee's manager. What if I clock in before my shift begins or after it ends, will this result in overtime? Select Add a Time Entry from the Change Request drop down menu. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. Company Access Code. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. We call it UKG Ready or Ready for short. Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. Should you need help with these items, please contact your employers HR/payroll department directly. With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. So maybe something is wrong with the app. With their workforce management processes optimised, Marley Spoon can now focus on their main course - keeping employees engaged and customers happy. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Discover the self-paced and instructor-led training available for all UKG Dimensions products in this course list. Find the product that best fits your needs. Does the mobile device track my movements ? It does nottrack employee movement before or after they clock. So I have no idea what I am typing. Over $34 Million in cost savings and business benefits realized with UKG Dimensions! If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. This problem prevents me from viewing my schedule and time card and also from making requests off. During installation, the UKG Ready mobile application prompts for access to user location. Look to your future. We've mapped the content in the sequential order that we recommend to help simplify your education experience. Employees in units already using UKG Ready won't notice any change in the software. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. Retaliation is prohibited by UO policy. Most Officers of Administration and some Classified employees are exempt. All departments using UKG Ready will adopt a standard pay period for hourly employees. Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. As leaders in culture, we help customers to realise whats possible when they invest in their own people. Remember username. Now more than ever, organisations need to rely on accurate, impactful data. The univresity hasadopted the 16th to the 15th as thestandard monthly pay period for all hourly employees. You can use both authentication methods within the same tenant. Thats why we build products designed to inspire your people and your organization to grow and thrive. This will bring you to the Time Off Request screen. Clicking on this icon will show a menu with different options. Select the date you wish to make the change for, and click the arrow to proceed. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. This eBook provides business leaders with an overview of the laws governing Canada's employment process. Here you will see pending requests for time off, change requests, and time entries from your employees. For Canada, T-4s and RL-1 slips should be expected by February 28. Click Submit Changes when you have finished, and an email will be sent to your supervisor for approval. Clocking in and out typically becomes routine in a week or two. Questions may be referred to the Title IX Coordinator, Office of Investigations and Civil Rights Compliance, or to the Office for Civil Rights. If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. This allows full suite. Once these units are settled and using the system successfully remaining units, including academc units,will on board. Time collection method, physical clock or web clock, is a decision each department will make. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. So recently coming back from a vacation. Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? Which employee groups on campus will use UKG Ready ? We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. We think youre pretty special when youre a UKG Customer. We call it UKG Ready or Ready for short. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. Take a tour to see how you can simplify your HR processes. Give your people the power to achieve the extraordinary. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. Login here using your username and password (Cookies must be enabled in your browser) Username. Safety starts with understanding how developers collect and share your data. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. Please contact your employers HR/payroll department if youre having trouble logging in. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. We want to pay employees as quickly as possible with the shortestpossible lag. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. It is recommended that these pending requests are addressed in the order in which they are presented on the Approvals dashboard before proceeding to approving time entries in the bottom panel. From the home dashboard, navigate to the Approvals tab, where you will see all pending requests. . Once administrative units are operating efficiently, academic units will begin to onboard their employees. Forgotten your username or password? Read more Read more "the system has allowed us to tighten our policies and reduce excess costs " Discover how these trends impact 2022 and beyond, and how employers can adapt. Managers can take care of exceptions as they come up . Classified employees, officers of administration, students, and temps)will use UKG Ready. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. It is the rightway to operate a large and complex payroll. Phone Hours are from 9:00 a.m. to 4:00 p.m. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Loading. The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . About this app. Most non-exempt universityemployees already using UKG Readyclockin and out. Forgot your password or need help resetting your credentials? Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. Read the Gartner Critical Capabilities analysis for UKG Pro. An email will be sent to your supervisor for approval. If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Exempt status is a position classification decision determined by Human Resources. You will then be asked to verify which date(s) you are making the request for, as well as the Total Hours or Hours Per Day that you are requesting to use your leave balance for. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. For federated authentication, you can also have multiple identity providers within the same tenant. Your timesheet status will now change to show as Submitted. To cancel an approvedtime off request, navigate to the Home screen. Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. Notes: RequestTime Off (Sickand Vacation Leave). Click on the Change Request button on the top right-hand corner of the screen. A new category of people solution for the future of work. We think youre pretty special when youre a UKG Customer. Hourly employees are currently paid mid-month to mid-month at the end of the month on a lag. UKG Dimensions supports two types of authentication: Basic and Federated. You may also approve change requests by navigating back to the dashboard by clicking the hamburger menu in the top left-hand corner of the screen and selecting Home. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. Filter: All Files The screen is only half shown. Learn more about the costs of getting payroll wrong, and the benefits of having an efficient, effective solution. In fall 2022, UO deployed a new enterprise instance of the UKG Ready automated timekeeping systemand expandeditsuse acrossadministrative units. MarketSource uses UKG Dimensions to create flexible part-time staff schedules and meet retail client needs, boosting engagement and reducing costs. Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Because multiple IDPs are supported within the same tenant, multiple links can be included. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. There is no need to clock out for breaks as this is paid time. DIDP supports email, text, and token-based MFA. If you're an employee trying to log in to your UKG Dimensions system, contact your company's UKG administrator for the login URL to your UKG product and bookmark it for the future. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Find the product that best fits your needs. Time clocks are used where large numbers of employees report to a central work area without access to a computer. We think youre pretty special when youre a UKG Customer. In order to protect our customers employee data and privacy, we are unable to provide direct assistance with your UKG login or provide temporary passwords. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. UKG is not authorized to answer employee payroll questions. About 200classified employees are paid current from the 1st to 31stwithout a lag. How can employees access their time records ? Take a tour of our global workforce management solution. Take a tour of our global workforce management solution. UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. 4. Unlike traditional HCM solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. Beneath the clock in the My Timesheet panel, click Clock Out. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. If you do not see an Approve button, you may be on the incorrect screen. For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. The user is authenticated via IDP, which in turn delivers confirmation of that users identity to UKG Dimensions via federation. The first time you login theUKG Ready mobile app will prompt for region (North America) and company short name (6178092), Visit us on Facebook Visit us on Twitter Your source for the latest life-work trends and ideas from UKG experts and leaders. The following changes are supported by our project sponsors;HR, BAand Information Services. Using this strategy, no hourly employee will experience a one time decrease in the number of paid days in their pay check when we transition to a new pay period. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. [email protected] All rights reserved. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Comments added will be visible to both your manager and payroll administrator. UKG Ready. Learn about how analytics turns information into actionable insight. To cancel an approved time off request, navigate to the Home screen. In office environments employees can use their desktop computers. In this report, Gartner provides a functional evaluation of vendors who offer HR Service Management offerings. Select Cancel Time Off as the Change Type, and select the date you would like to change. To clock in, select the Clock In button. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. To view pending change request items, click on the notification bell in the top right-hand corner. Authentication is the action of verifying the identity of a user or process. Unlike traditional people solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. If needed, MFA must be addressed by the customer 's own IDP. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; Exclusive new research from Forrester shows an 89% return and payback within 6 months. Time, attendance and scheduling dont have to slow down productivity. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. If needed, MFA must be addressed by the customer 's own IDP and/or DIDP. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. Password. Look to your future. WHEN it works, it is actually almost a good app. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Then you can hit submit for it to be sent off for approval. An identity provider hosted in the Dimensions Cloud called Dimensions IDP(DIDP), The Dimensions IDPProxy (DIDPProxy) service that acts as an IDP to an SP, but then redirects to one or more IDPs. Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. Thats why we build products designed to inspire your people and your organization to grow and thrive.